Legal Office Services Specialist (Semi-Entry Level Direct Hire) (Century City, Los Angeles)

About This Job

Our client, a prominent international law firm, is seeking to fill a direct hire position for an Office Services Specialist to provide support at its Century City office in Los Angeles. This role requires on-site presence five days per week and may involve overtime to assist with after-hours work events or client functions.

Employment Details

This is a full-time, direct hire position. The standard schedule is Monday through Friday, from 9:00 AM to 5:30 PM Pacific Time. The role is based on-site five days a week. On-site parking is provided. Overtime may be required, and the position is classified as non-exempt.

Compensation

The annual salary range is $47,000 to $67,000. This is complemented by a full benefits package.

Key Responsibilities

• Manage front desk reception duties, including screening, forwarding, and handling messages on a multi-line phone system.
• Greet and direct guests, internal staff, and team members to the appropriate offices, conference rooms, or departments. Facilitate visitor registration and badging upon arrival and departure.
• Provide concierge-level support for office conference rooms. This involves scheduling rooms, arranging catering, coordinating room setup, and managing audio/visual equipment using the internal EMS system.
• Assist staff and clients with special requests for services such as transportation, restaurant reservations, travel, and lodging arrangements.
• Collaborate with building security to maintain an active visitor list, manage badging details, and ensure continuity with facilities personnel.
• Restock inventory of refreshments, snacks, and office supplies as necessary.
• Process and submit invoices related to office services, expense reimbursements, and time entries as required.
• Perform administrative tasks as they arise, including filing, mail screening, and providing database support.

Required Qualifications

• A minimum of two years of experience in reception, office services, or an administrative role is expected. Experience within a professional services industry is strongly preferred.
• Candidates must exhibit outstanding interpersonal and communication skills, both in person and over the telephone.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is required, along with a readiness to learn new software and systems.
• The ability to perform effectively in a fast-paced office setting is essential.
• The ideal candidate will be a responsible, team-focused individual with a constructive and positive attitude.

We are a California-based staffing and recruiting firm managing this direct hire search on behalf of our client. Interested applicants should submit an updated resume along with their contact information.

In compliance with local Fair Chance Ordinance regulations, we will consider qualified candidates with arrest and conviction records.

Job Type: Direct Hire