Accounting Clerk and Operations Manager (Harbor City)

About This Job

Operations Manager

Job Summary:

The Operations Manager will act as a strategic partner and primary operational leader, working in close collaboration with the company owner. This position entails supervising daily workflows, managing personnel and schedules, liaising with vendors and clients, and ensuring projects adhere to their timelines. The core objective is to manage the company\'s operational aspects proactively, thereby enabling the owner to concentrate on strategic growth initiatives.

Key Responsibilities:

Operations and Project Management:

• Supervise the daily activities at job sites to confirm work is advancing according to plan.
• Collaborate with team supervisors and subcontractors regarding task allocation, material needs, and logistical details.
• Track project schedules, financial budgets, and key deliverables.
• Uphold quality standards and ensure adherence to all safety regulations.

Administrative and Office Functions:

• Handle daily scheduling, calendar management, and preparation for the Owner\'s meetings.
• Oversee company documents, agreements, permits, and staff records.
• Procure necessary materials, tools, and equipment for various projects.

Accounting Clerk

Position Summary:

The Accounting Clerk provides essential support for routine accounting and administrative duties, with a focus on managing accounts payable and receivable. This role is crucial for maintaining precise and punctual financial documentation for the organization.

Key Responsibilities:

Accounts Payable:

• Obtain, examine, and validate invoices along with purchase orders.
• Align invoices with corresponding receipts and necessary approvals.
• Input supplier invoices into the accounting system.
• Organize weekly payment cycles and execute disbursements.
• Manage vendor documentation and address related queries.

Accounts Receivable:

• Create and dispatch client invoices according to finished work or contractual terms.
• Document received payments and manage follow-up communications for late accounts.
• Provide support for collection activities when required.
• Ensure customer account information is kept current and accurate.

To express interest in either role, please email a resume copy.