Executive and Operations Assistant — Creative and Technical Production (Chatsworth)

About This Job

We are seeking an exceptionally organized and agile assistant to provide support for creative and technical production tasks associated with major live events and immersive media initiatives. The role encompasses scheduling, correspondence, delivery coordination, file management, and assistance in overseeing multiple concurrent projects.

The ideal candidate will be astute, proactive, and adept at operating within a technology-intensive, rapid-paced setting.

Responsibilities:

• Oversee calendars, meetings, reminders, and follow-up actions.
• Manage email correspondence and coordinate with vendors and partners.
• Monitor equipment deliveries, rentals, and logistical arrangements.
• Aid with contracts, invoicing, and QuickBooks.
• Support creative and technical workflow processes.
• Maintain task lists and project schedules.

Requirements:

• Highly organized with a keen attention to detail.
• Excellent communication abilities.
• Background in creative, production, technical, or live event sectors.
• At ease with equipment, technical configurations, and tight deadlines.
• Dependable, trustworthy, and capable of managing confidential information.
• A quick learner who is proactive and solution-oriented.

To Apply:

Please submit an email containing ALL of the following items:

1. Your resume.
2. A brief summary of your relevant experience.
3. Your availability and preferred hourly rate.
4. An explanation of why you believe you are a suitable candidate for this position.

We aim to fill this position promptly and will be conducting interviews without delay.