Executive Personal Assistant to a Busy CEO in La Verne

About This Job

Energetic Personal Assistant for a High-Volume CEO

Global Processing Systems – La Verne, CA. Salary range of $63,000 to $72,000 annually, commensurate with prior Executive Assistant experience.

Compensation and Benefits

• Health insurance coverage
• Life insurance policy
• Vision care insurance
• Dental insurance plan
• Paid company holidays
• Paid time off (PTO)
• 401(k) retirement plan

This is a full-time, Monday through Friday role based at the Global Processing Systems, Inc. office in La Verne, California. This is not a remote position. Candidates must possess a minimum of one year of experience as an Executive Personal Assistant. Experience as a family or household assistant does not meet this requirement.

Company Overview

Global Processing Systems (GPS) has been a premier provider of merchant services since its founding in 2003, with its headquarters in La Verne, California. GPS excels at developing customized payment processing solutions tailored to each client\'s specific needs. By offering a comprehensive suite of products and services supported by exceptional technical and customer service, the company maintains an industry-leading position. With 22 years of successful operation, GPS has been recognized by publications such as Yahoo! Finance, Forbes Mexico, the National Retail Federation, and Something Latino Inaugural Edition. The company has also received multiple awards from the Latin Business Association and various processing partners.

Job Summary

We are looking for a highly energetic, organized, and proactive Executive Personal Assistant to provide comprehensive support to our dynamic CEO in both professional and personal capacities. This position demands a detail-oriented professional who can adapt to a fast-paced environment. The ideal candidate will be technologically proficient, articulate, thorough, and comfortable handling administrative duties, personal errands, and collaborating with the CEO and staff. This is an onsite, full-time role from Monday to Friday at our La Verne office. Remote work is not available. A minimum of one year of consecutive Executive Personal Assistant experience is mandatory. Family assistant experience is not applicable.

Primary Duties and Responsibilities

• Manage and maintain the CEO\'s calendar.
• Plan, coordinate, and ensure adherence to the CEO\'s schedule, acting as a gatekeeper for their time and managing all communications including calls, emails, and correspondence.
• Assist in coordinating and participating in social events.
• Arrange travel and accompany the CEO on trips as needed.
• Attend executive meetings to take notes and track action items.
• Serve as a point of contact for vendors and employees, acting as a buffer for the CEO.
• Assist with personal tasks and special projects.
• Monitor, respond to, and prioritize the CEO\'s email correspondence.
• Run errands both within and outside the office.
• Organize and streamline the daily schedule.
• Multitask and effectively prioritize a dynamic workload.
• Handle confidential information with the utmost discretion and trustworthiness.
• Compose grammatically correct correspondence.
• Edit and post content to the CEO\'s social media accounts.
• Assist with public relations efforts and press releases.
• Complete miscellaneous tasks as assigned.

Qualifications

• Exceptional time management and prioritization skills.
• Strong organizational and multitasking abilities.
• Must have reliable transportation, a valid driver\'s license, auto insurance, and a clean driving record.
• Minimum of one year of consecutive work experience supporting a high-level business executive.
• Excellent written and verbal communication skills.
• Proven experience managing travel arrangements and complex calendars.
• Willingness and ability to run errands.
• Discretion in handling personal assignments.
• Must be adaptable to changing priorities.
• Ability to communicate clearly and effectively both orally and in writing.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook.

We are not a staffing agency. This is a direct hire position subject to a 90-day probationary period. Salary is based on experience, and benefit options begin after 90 days. A background check is required. Proven work experience as an Executive Personal Assistant must be demonstrated.

Please submit a resume, salary expectations, details of your relevant experience, bilingual language abilities, and your availability.

Principals only. Recruiters, please do not contact us regarding this position.

This role presents a unique opportunity to work closely with executive leadership. If you are a motivated professional with proven Executive Assistant experience, we strongly encourage you to apply.

Job Type: Full-time, Onsite

Pay: $63,000 to $72,000 per year, based on experience

Schedule: 8-hour shift per day, Monday through Friday, Onsite