Office Clerk Position

About This Job

We are seeking a skilled and efficient Office Clerk to assist with the daily administrative functions of our company. This role involves performing diverse office tasks, including document management, communications, and basic bookkeeping.

Duties and Responsibilities

• Perform general clerical tasks, including answering telephone calls, replying to emails, and preparing various documents such as correspondence, memos, and shipping paperwork.
• Interact with customers, staff, and other parties to answer inquiries, provide information, process orders, and resolve concerns.
• Handle bookkeeping duties, including generating invoices, monitoring accounts receivable, and tracking shipments.
• Maintain organized office filing systems for job records, vendor information, and other operational documents.
• Sort incoming mail and prepare outgoing mail, including envelopes, packages, and samples.
• Operate standard office equipment such as photocopiers and printers, and use computers for word processing, spreadsheets, and other applications.
• Support office management and organizational procedures.
• Monitor inventory levels of office supplies and report any shortages.
• Ensure departmental printers and copiers are functioning properly and notify management when maintenance is needed.
• Adhere to all company policies, rules, and regulations.

Qualifications and Requirements

• High school diploma or equivalent GED.
• Demonstrated previous experience in an office clerk or similar administrative role.
• Familiarity with standard office equipment and procedures.
• Excellent attention to detail.
• A customer-focused approach.
• Capability to regularly lift and move heavy items and supplies, up to 20 pounds or more without assistance.
• Strong multitasking and time-management abilities, with the skill to prioritize assignments effectively.
• Proficiency in various computer software applications, including the Microsoft Office Suite (Word, Excel, Outlook).
• Must be a team player with solid organizational skills.