Experienced Wedding Coordinator for Elegant Venue (Calabasas)

About This Job

Are you dedicated to crafting exceptional and memorable wedding celebrations? Our team is looking for an accomplished Wedding Coordinator to join us at a stunning, nature-focused venue located in Calabasas, California. This position is perfect for an individual who excels in a refined and romantic atmosphere and possesses a talent for organization, creative planning, and sincere hospitality, with specific experience in managing sizable weddings.

Position Overview

The Wedding Coordinator will manage all facets of wedding planning and on-site execution at our venue, guaranteeing a smooth and remarkable experience for each couple and their attendees. This involves coordinating with clients, suppliers, and internal staff to provide outstanding service while maintaining the venue\'s elevated standards.

Responsibilities

• Plan, coordinate, and oversee weddings for 99 guests or more, including extensive celebrations.
• Act as the main liaison for couples from the initial booking through the wedding day.
• Work closely with catering teams, event staff, florists, photographers, and other vendors to implement detailed schedules.
• Lead site tours, client consultations, and final walkthroughs.
• Develop comprehensive event timelines, floor plans, rehearsal schedules, and ceremony logistics.
• Aid with décor setup, ceremony coordination, and the overall flow of the reception.
• Ensure all events comply with venue policies, safety regulations, and guest expectations.
• Certain duties, such as email correspondence, planning, and scheduling, may be conducted remotely from home.

Qualifications

• Your resume must demonstrate at least five years of professional experience in wedding or event coordination.
• A proven track record of successfully managing large weddings (99+ guests) while maintaining composure under pressure.
• Excellent leadership, communication, and multitasking abilities.
• Outstanding attention to detail and skills in client relationship management.
• Willingness to work on weekends, evenings, and on event days as required.
• Proficiency with event management software, timeline creation, and vendor coordination.
• A calm, polished, and professional attitude within a dynamic, fast-paced setting.

Please submit your resume, a link to your portfolio or sample event photographs, and a short summary detailing your experience with weddings of 100 guests or more.

We are excited to connect with you.