Need an Operations Support Coordinator (Accounting/HR) (North Hollywood)

About This Job

About Our Company

We are a fine art manufacturing company located in North Hollywood, California.

Position Overview

We are seeking an Operations Support Coordinator to deliver crucial administrative and operational assistance to the Director of Operations. This position supports various departments such as production, human resources, accounting, and purchasing. The individual in this role will be instrumental in aiding staff, facilitating financial activities, and maintaining efficient procurement processes. The perfect applicant will be meticulous, exceptionally well-organized, and adept at handling numerous duties within a dynamic manufacturing setting. Essential qualifications include excellent communication abilities, a commitment to discretion, and the skill to interact productively with diverse individuals throughout the company.

Operations Support Duties

• Oversee, monitor, and record operational procedures, workflow, and production tasks.
• Help restructure and organize operational frameworks as the workforce grows.
• Administer and regulate inventory, supplies, and production timelines.
• Work with the production team to confirm inventory quantities prior to initiating orders.
• Interact with suppliers to obtain quotations, monitor order status, and verify delivery timelines.
• Provide updates on operational status and organize activities with personnel from different departments.
• Adjust to shifting priorities and assist with changing operational demands.

Human Resources Duties

• Manage I-9 and W-4 forms, direct deposit setup, and ensure all new hire documentation is precise and meets compliance standards.
• Support employee relations by aiding with documentation problems, raising issues when necessary, and offering general assistance.
• Help monitor and maintain employee attendance records, timesheets, and leave requests.
• Deliver general administrative aid to HR management and the operations team.

Accounts Payable Accounting Duties

• Accurately and promptly input supplier invoices into QuickBooks.
• Upload credit card receipts and align them with corresponding purchases and statements for precise record-keeping.
• Review vendor accounts for inconsistencies, absent invoices, or credit notes.
• Settle vendor statements and address any billing problems.
• Keep accounts payable files orderly, guaranteeing adherence to corporate guidelines and internal checks.
• Communicate with vendors and internal teams to respond to inquiries regarding invoices and payments.
• Aid with additional accounting duties as required, including data entry, reporting, and special projects.

Required Qualifications

• One to three years of experience in human resources or administration, with a preference for backgrounds in manufacturing.
• At least two years of experience in accounts payable or accounting, ideally within the manufacturing industry.
• Bilingual proficiency in Spanish is mandatory.
• Skilled in using QuickBooks or comparable accounting software.
• Capable of building constructive work relationships and collaborating efficiently with colleagues.
• Demonstrates a high level of precision and accuracy in financial dealings.
• Possesses solid understanding of HR paperwork, onboarding procedures, and record maintenance.
• Able to manage confidential information with discretion and a professional manner.
• Exhibits strong communication skills and can work effectively with a variety of personalities.
• Well-organized, detail-focused, and skilled at multitasking.
• Experience with uploading and reconciling receipts against invoices and credit card statements.
• Ability to juggle multiple priorities, deadlines, and supplier relationships.
• A fundamental grasp of manufacturing processes and inventory control is advantageous.

Employee Benefits

The position includes paid vacation, sick leave, medical insurance, dental coverage, vision care, and 401k retirement plans.

Work Schedule

This is a full-time, on-site role. Hours are from 7:30 AM to 4:00 PM, Monday through Friday.