Remote Office and Administrative Assistant

About This Job

HOW TO APPLY

PLEASE CLICK HERE TO APPLY

We adhere to a stringent selection procedure to guarantee that we recruit only the most skilled and committed individuals. Please be advised that any failure to comply with the application instructions will result in your candidacy not being considered.

WHY YOU SHOULD APPLY

Coalition Technologies is dedicated to providing clients with work of the highest caliber, while fostering an enjoyable, dynamic, and inventive atmosphere for our team. In addition to significant potential for career progression and rapid advancement, CT provides the following benefits:

• The industry\'s most competitive profit-sharing bonus program, distributing up to 50% of company profits to full-time staff monthly.
• A highly attractive Paid Time Off policy designed to encourage a healthy work-life balance.
• Subsidized gym memberships to support team members\' well-being.
• Comprehensive medical, dental, vision, and life insurance plans for all team members based in the United States.
• An International Health Insurance Reimbursement Program for all international team members, a distinctive benefit offered by Coalition.
• Programs for device upgrades and learning reimbursement.
• Encouraging professional development plans with well-defined objectives and rewards.
• Additional incentives and bonuses specific to the role.
• Furthermore, our entire team operates remotely, utilizing time tracking software. Our organizational culture is specifically tailored to support remote team members, a practice we have maintained for over ten years. CT welcomes applications from candidates located anywhere in the world.

YOU SHOULD HAVE:

• A readiness to learn, develop, and work cooperatively with the team and the wider company.
• Outstanding verbal and written communication abilities.
• A strong sense of discretion, integrity, and reliability.
• Intermediate proficiency with spreadsheet software (preferred).
• Innovative problem-solving skills and a readiness to question established methods when enhancements are feasible.
• Experience in bookkeeping or financial record maintenance (preferred).
• Experience with Google Sheets, Excel, QuickBooks Online, and G-Suite (preferred).
• The ability to work 40 hours weekly from 9:00 AM to 6:00 PM Pacific Standard Time.
• A dependable remote workspace equipped with a fast computer, high-speed internet, and a camera, microphone, and speakers.

YOUR DUTIES AND TASKS:

• Manage phone calls and email correspondence.
• Perform fundamental bookkeeping duties, such as recording expenditures, organizing receipts, and maintaining other transaction logs.
• Address billing discrepancies with clients and internal colleagues.
• Supply account access, usage reports, data analysis, and fulfill other ad hoc requests from team members.
• Assist in quality assurance reviews for various internal and client-facing reports.
• Coordinate new client contracts, generate invoices, and handle client payments.
• Participate in the maintenance, updating, and data entry for internal databases.
• Research, order, and distribute company-wide gifts (occurring 2-3 times annually).
• Coordinate company events, contests, and special projects throughout the year.
• Manage company holiday schedules, time-off requests, and calendar variations.

YOUR DUTIES AND TASKS IF BASED IN LOS ANGELES:

• Collect mail from the Downtown Los Angeles office twice per week.
• Scan and digitally organize mail.
• Record and deposit client payments.
• Gather and redistribute company office equipment from regional staff as necessary (this requires a valid driver\'s license and reliable transportation within Los Angeles).

HOW TO APPLY

PLEASE CLICK HERE TO APPLY

For candidates in California, New York, Washington, and Colorado, the starting base pay for this role is between $15 and $25 per hour.

Final compensation may differ based on individual experience, qualifications, performance on skills assessments, geographic location, and the seniority level of the position offered. For positions outside of California, New York, Washington, and Colorado, compensation may fall outside the stated range.