Data Entry Specialist - APLA Health (Los Angeles)

About This Job

The Data Entry Specialist holds a vital position in ensuring the precision, consistency, and security of clinical and patient information for the organization. This role involves the correct input, validation, and maintenance of health-related data within electronic health record platforms, research databases, or other clinical information systems. The perfect applicant will demonstrate meticulous attention to detail, superior organizational capabilities, and a dedication to advancing quality patient care through accurate data handling.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Precisely input and modify patient demographic details, clinical information, and treatment records into the EHR system.
• Assemble, confirm accuracy, and organize information to prepare STD and PrEP data for entry into the DHSP REDCap database.
• Examine source documents for thoroughness and correctness prior to data entry.
• Work alongside clinical personnel and administrative teams to acquire missing or ambiguous information.
• Conduct routine data validation and quality assurance reviews to detect and rectify mistakes or discrepancies.
• Assess patient records to establish eligibility for inclusion in the PrEP database. Manage the PrEP database.
• Uphold confidentiality and comply with HIPAA regulations and organizational data security protocols.
• Produce data reports and summaries as required by clinicians or managers.
• Help in sustaining data entry protocols and documentation for compliance and audit preparedness.
• Take part in staff meetings and training sessions concerning data systems, compliance, and process enhancement.

OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.

REQUIREMENTS:

Training and Experience:

• High school diploma or equivalent (GED).
• At least one year of experience in data entry, medical records, or administrative support within a healthcare or clinical setting.
• Competence in Microsoft Office applications and prior use of EHR systems, with a preference for eClinicalWorks.
• Proficient typing abilities with a strong emphasis on accuracy and detail.
• Fundamental comprehension of database structures.
• Prior experience inputting data into a database.

Knowledge of:

• Electronic health records and data reporting.
• Basic medical terminology and awareness of HIPAA rules.
• STD and PrEP/PEP information.

Ability to:

• Communicate clearly with healthcare providers, colleagues, and external vendors. Must be orderly and detail-focused.
• Exhibit robust analytical and written communication skills for preparing thorough and precise program reports and documentation.
• Structure workload and procedures efficiently.
• Enter data promptly with few errors in a fast-paced setting.
• Safeguard patient confidentiality.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

This is mainly an office-based role that entails only infrequent bending, reaching, stooping, and lifting of office supplies weighing up to 25 pounds. Daily tasks involve operating a personal computer to input, view, and modify text and graphics both on-screen and on paper.

SPECIAL REQUIREMENTS:

• Must hold a valid California driver’s license, provide proof of automobile liability insurance, and have access to a personal vehicle for work-related duties.
• COVID-19 vaccination is mandatory; APLA Health will evaluate accommodations for medical or religious reasons.
• APLA Health is an Equal Employment Opportunity employer.

To Apply: Visit our website at www.aplahealth.org or click the link below: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=335144&clientkey=A5559163F67395E0A2585D2135F98806